Name, location, purpose, and fiscal year of the society
- The organization is called "German-Japanese Cultural Society Aachen e.V."
- It is based in Aachen, Germany.
- The society's purpose is to promote international understanding between German and Japanese people, and especially to nurture cultural relations between Japan and Germany.
- The society pursues exclusively and directly public interests as stated in paragraph "tax-privileged purposes" of this order of duty. The society is unselfishly active. Its objectives are not primarily for own economic purposes.
- No person may benefit from expenses not in the interest of the society or by disproportionately high compensation. Funds of the society may be used for statutory purposes only. Members do not receive any money from society's funds.
- The society's fiscal year is equivalent to the calendar year.
- Any natural and legal entity under private or business law as well as registered organizations interested in conservation of cultural relationships between Japan and German can become member.
The managing committee decides on new members. Proposition for membership has to be done in writing.
- The membership expires:
The Board of Trustees decides on the exclusion of a member after evaluation of a written inquiry.
- by death
- by written resignation of membership to the end of the year
- by exclusion
- Every member is obligated to pay an annual contribution which is determined by the Board of Trustees.
- Contributions are due at the beginning of each fiscal year. Excluded members will not be credited any dues paid.
§ 4 Organs
Organs of the society are the general meeting and board of trustees.
- The General meeting consists of all members of the society. Once a year during the second term, the board announces the general meeting and its agenda. Written invitations are ensued no later than three weeks prior to the scheduled meeting.
- Extraordinary meetings are to be scheduled by request of at least one-tenth of all members or by request of the board of trustees.
- Requests for agenda topics are to be submitted to the board of trustees at least seven days prior to the general meeting, including explanation of purpose and reasons and petition for resolution, if resolutions are scheduled to be passed.
- Tasks of general meetings are:
- Election of board of trustees or individual board members
- Recall of the board of trustees or individual board members
- Annual election of two auditors
- Acceptance of annual report and treasury report issued by board of trustees, and of test report issued by the auditor, and granting of exoneration
- Passing of resolution of statutorily changes
- Passing of resolution of other submissions by board of trustees
- Passing of resolution of dissolution of the society
- Minutes are to be taken for general meetings and all resolutions passed and have to be signed by the leader of the meeting.
- The general meeting constitutes a quorum if convened duly. Members of the board of trustees have no vote in electing / relieving the board. The general meeting concludes with simple majority of all votes. There is no substitution. The meeting leader has the deciding vote in parity of votes.
- The resolution over a change of the statute or dissolution of the society needs a majority of three quarters of all votes submitted.
- The chairman or, should he be absent, the vice chairman is leading the general meeting. Members of the meeting elect a leader if no member of the board is present. The leader elects the secretary.
- The general meeting is not public. The meeting leader can allow guests. 10. The meeting leader determines the type of voting. Voting must be done in written form if one-third of all eligible voting members present call for it.
Board of trustees
- The board of trustees consists of at least three members, that is a chairman, vice chairman, and treasurer.
- The board of trustees is elected for a period of two years. Members of the board of trustees have a joint tenure. The board of trustees remains in office until new elections have taken place. Re-election of members of the board of trustees is possible.
- The board of trustees makes decisions based on majority of votes in presence of at least three members. In parity of votes, the chairman, or in his absence the vice chairman, has the deciding vote.
- The board of trustees represents the organization legally and in private. Representation occurs through common signature of two members of the board of trustees. Among those must be the chairman or the vice chair or the treasurer.
- The board of trustees decides over all matters of the society that are not regulated by law or by this statute of general meeting.
Dissolutions of the organization, use of resources
Upon dissolution of the organization or cease of its original objective, the parent organization of German-Japanese Society for Culture Aachen e.V. receives all resources and has to use it ultimately and only in public interest.
Taking effect of the statute
This statute takes effect upon registration.
Place and date of composition of this statute:
Aachen, 28 September 2004
Signatures of all members of this organization involved in composing the statute follow.
Statute of the German-Japanese Cultural Society Aachen e.V.